I hope as many as possible can attend and try to write down as much as possible. Then afterwards collect all notes and compile them into a single document.
If kiwi#3 failed to write down some sentence said, then maybe kiwi#5 captured it. So we can then basically
do "erasure coding" but on humans taking notes, and recreate as much as possible of what was said and happened.
Everyone should also frequently write down the current time in their notes, to make it easier to cross-reference between the notes from the different kiwis in attendance and make recovering the missed sentences easier.
My suggestion:
1, just go there and write down as fast as you can as much as you can. every minute, write down the timestamp in your notes.
Dont worry about if you miss some sentence.
Afterwards
2, everyone just compare notes, use the timestamps to align it all and merge everything into a single document.